This can be copied into the business case from the financial template if preferred, though the standard method of delivering the financial template should be to deliver the spreadsheet as a separate. Jun 25, 2018 in that case, the project management office prepares the business case. Business case primer 4 a business case analyzes the alternatives to a proposed project. In prince2, the business case outline document is created during the preproject process of starting up a project. Business case for statewide human resource information system hris executive summary. Business case for statewide human resource information. An important point to note is that the business case should be updated over time as new facts come to light as the project is being worked on. Complete example of a fictional business case that illustrates key principles. The purpose of a business case the purpose of a business case is to justify the expenditure on the project by identifying the business benefits the projects outcomes are going to deliver. Its primary purpose is to provide the information necessary to determine whether or not a project is justified. For example, a preliminary business case, or strategic outline, may be used to confirm the overall strategic approach of the project. Optimism bias and risk in the early versions of the business case, when risk management proposals are relatively underdeveloped, optimism bias allowances will be higher than in latter versions when well. How to write a business case with business case examples.
The business case is also the key document of the project portfolio management process and, as such, is the document used by the organisations project investment committee. A simple business case template will help to create a clear, concise presentation that will relate to stakeholders and others who may not have your expertise when it comes to your project. This business case outlines how the web platform wp project will address current business concerns, the benefits of the project, and recommendations and justification of the project. Quantify the impact of recommendations provide analysis to support and justify the findings. On the basis of the business case, the contribution of the project to the objectives of the organization must become clear. This template is designed so that it can be used as a guide when writing a business case to ensure that your project is presented in a persuasive and coherent manner. However, is your project solving one of the most urgent problems confronting the organization is what the business case is supposed to convey. Wp1018 business case mosaic projects project management. The basic contents that you need as a minimum for any project are. Information technology business case development pdf.
Optimism bias and risk in the early versions of the business case, when risk management proposals. The business case can also take information from the risk register and project brief. For our project business case example were going to imagine a growing company that is struggling under the weight of calls to its sales lines. Missioncritical projects need to be welljustified, with clear goals that can be referenced throughout the life of the project. This can be copied into the business case from the financial template if preferred, though the standard method of delivering the financial template should be to deliver the spreadsheet as a separate document rather than copying it into this business case document. A simple business case template is one that should be free of excess jargon without talking down to the reader. A business case is a document that uses the problem and the goal statements and converts it into a statement of business value.
Project statement of work vs business case pmp exam concetps. Specific, measurable, acceptable, realistic, and timely. Business case executive summary the executive summary demands a whole different approach to writing than the rest of the proposal, one that balances efficient delivery of key information with a persuasive, wellsubstantiated pitch. May 30, 2018 a business case is the first step in gaining approval for a project. Once written, a business case may simply need minor revisions to deploy or embrace a new process or idea. This then gives validation for why the project there is a need for the project to start.
Drinking water state revolving fund green project reserve. The business case consists of five building blocks. A business case study confronts with current scenario and best engages your analytical abilities to solve the business challenges. For example, your business case should be unique, but should also be able to be easily and quickly. Viewing a business case example can be helpful in illustrating how key elements of the structure for business cases and presentations are properly used. For example, a customer survey may become an input to a. The business case justification clean energy project builder. The business case also clarifies all the expectations as well as any misunderstandings or disagreements regarding the goals and objectives. If an outside organization requests support, that entity prepares the business case. Business case executive summary the executive summary demands a whole different approach to writing than the rest of the proposal, one that balances efficient delivery of key information with a. Business executives actually argue that the more complex a proposed project is.
Usually, a business case analysis is developed by the stakeholders of the business or a project. For example, your business case should be unique, but should also be able to be easily and quickly modified for the need at hand. This is resulting in lost sales when calls go unanswered, it also leads to customer dissatisfaction when customers are having to wait a long time for their call to be answered. This business case outlines how the web platform wp project will address current business concerns, the benefits of the project, and. The business case also discusses detailed project goals, performance measures, assumptions, constraints, and alternative options. To develop the content for a business case, the organization will also have to consider, among others, aspects of project management, outcome management, risk management, capacity management, and investment management. For example, an online learning business case might compare the bene. To develop the content for a business case, the organization will also have to consider, among others, aspects of project management, outcome management, risk management, capacity management, and.
A business case helps to determine whether or not a project justifies an organizations investment into a project. Some of the sections may need to be altered to reflect the nature of the project and the culture of the organization. Hurons business cases are structured proposals that outline the benefits and. Hurons business cases are structured proposals that outline the benefits and considerations of an initiative to add informational and analytical value to decision making. Such examples help demonstrate what successful cases do correctly, and how these can be applied to your project. Erp systems, for example, integrate all facets of the business across all departments and functional processes. The following four steps will show you how to write a business case. The npv is the criterion most often used for deciding whether an it project can be justified on economic. The business case document is usually written by the executive with help from other people. Such considerations are necessary inputs for a successful business case. The project team documented the current business processes in use with the legacy systems.
Project business case template free management ebooks. A project management approach is essential for the delivery of a set of related products and activities, in order to ensure effective management, benefits realisation and value for money vfm. The business case may have a variety of inputs such as. We wish to thank the committee for this opportunity. The business case defines the problem and its impact and performs a cost benefit analysis for the proposed solution. The document takes a completely hypothetical project and fleshes it out piece by piece. The management might understand that there is a problem and that you have a goal after reading your problem and goal statements. Regardless of the format used, the business case should include all pertinent information needed to evaluate the project benefits. Our free business case template provides a sound foundation for developing the business case for your next project. When project managers develop business cases to prove the benefits of organizational investments in information technology it projects, they proactively play a vital role in influencing executive actions.
The fourth edition of a guide to the project management body of knowledge pmbok guide now takes greater notice of the business case 4. The business case is the key document for a project manager it is both the justification for their activities and a benchmark by which the project benefits will be measured. The business case is often created early in the project life cycle. Regardless of the format used, the business case should include all.
When approved, the business case becomes the foundation for the project or. The business case should provide a transparent case in support of the recommended decision. Before they attempt to create an effective business case, however, project managers must first understand the purpose of business cases and the information that executives need to make. Dec 19, 2019 whether youre starting a new project or midway through one, take time to write up a business case to justify the project expenditure by identifying the business benefits your project will deliver and that your stakeholders are most interested in reaping from the work. A business case template is a tool that assists in the development of a wellconsidered business case.
Hurons business cases are structured proposals that outline the benefits and considerations of an initiative to add informational and analytical value to. Lets discuss how to develop a compelling business case. Quantify the impact of recommendations provide analysis to support and justify the. A good business case captures and documents the reasoning for starting a new project. Above all, the executive summary must demonstrate a clear understanding of the potential clients needs. The business case traditionally is a document that. Finally, every business case must take care when considering who the case will be presented to. Providing a framework for project development assists in. The business case is generally completed by the sponsor of the project. Existing water meter replacement water efficiency example. Project level data for business cases may include annotated engineering reports, water or energy audit. Regardless of how small a project may seem, it is important to take the time to consider why the project is worthy of time and. As you can see from the table of contents displayed below, this particular example.
As provided for in these new guidelines, a copy of this business case is being sent to abcs value analysis repository for use, as needed, by future business case development teams. Identify and describe the business or system needs to be satisfied by the project. The purpose of a business case the purpose of a business case is to justify the. For example, by taking a ratio of the cost to prepare the business case compared to the cost of the project and benchmarking this across its different cases. The business case should also reference the driver behind the project, such as. A business case analysis is made to present ways on how the requirements of a program or a project can be. Based on the business case, the project may be approved, rejected, altered, or postponed. You can adjust the contents of the business case to suit the project and also any organisational standard or methodology youre using. Read developing a business case for renewable energy at. Detailed business case template pdf department of trade.
Outline how calculations for savings and benefits have been made include attributable costs. This first business case is brought to us by the wiley online library. A business case analysis is made to present ways on how the requirements of a program or a project can be provided in a timely manner to ensure the smooth flow and effectiveness of the entire program life cycle. Guide to developing the project business case i contents forewordv editors note vii chapter 1. This business case template offers an excellent approach to goalsetting and a way to communicate those goals effectively. The detailed business case document takes the following information from the costs, timescale and product information from the project plan. A business case would move the conversation from what are we going to build. As provided for in these new guidelines, a copy of this. Costs benefit analysis refer to the advice in the apic guide to prepare this. A business case is the first step in gaining approval for a project. How to develop a business case for your project techrepublic. The most complete project management glossary for professional project managers.
May 07, 2018 the business case is developed during the early stages of a project. Business case primer impact technical publications. One of the key documents needed in project management is the business case. It provides an economic feasibility study for an option or options with. However, depending on the size andor complexity of a project, the business case may sometimes be developed incrementally. Explanation of this sample business case this appendix contains the complete business case for abc corporations evaluation of an intranetbased global knowledgebase gkb for use by. The need for a business case project management institute. A business case analysis is made to present ways on how the requirements of a program or a project can be provided in a timely manner to ensure the smooth flow and effectiveness of the entire program life. As you can see from the table of contents displayed below, this particular example has everything.